Declaration Management 

The best of both worlds: speed and accuracy 

Properly and efficiently managing declarations is fundamental for any company that engages in international trade. Accuracy is essential to managing risk, calculating duty and tax liability, ensuring legal and regulatory compliance, producing required reporting, and facilitating the smooth flow of goods across borders. Yet processing large volumes of declarations while staying on top of constantly changing legal requirements and filing processes for multiple countries is often beyond the capability of in-house resources. 

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How it works 

Portorium’s blended solution + services offering allows you to benefit from the efficiencies of a digital solution while ensuring the accuracy of your declarations with expert oversight.

Discovery

Our team will help define the declaration procedure requirements for the logistics flows you want to automate or insource. As there is a vast number of options in declaration procedures, some guidance by our experts will help define the project implementation scope.  

Onboarding

We follow a proven onboarding methodology to configure the declaration software to meet your specific needs, maximising opportunities for automation. We then work side-by-side with your team to set up and test integration with your ERP and business processes.

Day-to-day

Our managed services team will take over monitoring, validating, and executing day-to-day declarations operations, either in full or as an augmentation of your customs team. We offer both standard hours and round-the-clock services depending on your requirements. Regardless of our level of involvement, you retain full visibility into your customs operations, giving you insights and control to optimise based on what is working. 

Our solution + software approach ensures that all declaration requirements are met, from end to end, reducing the risk of delays or rejections at customs and enhancing your overall supply chain efficiency.
Software solution
  • Highly configurable
  • Supports fully automated or manual flows
  • Integrates with ERP via APIs or SAP plugin
  • Validates consignment data
  • Supports declaration sequencing
  • Automates import and export declarations with one step
  • Supports broker management for last-mile filing
  • Syncs information with ERP
  • Provides on-demand reporting
Managed services (standard or 24/7)
  • Add missing declaration data
  • Resolve ingest errors​
  • If manual filing, submit declaration​ 
  • Check customs system availability 
  • Present requested electronic documents to customs​ 
  • Check with customs on timed-out alerts​ 
  • Investigate issues/errors 
  • Delete, amend, invalidate declarations​ 
  • Manage border control procedures​ 

Coverage

AEB customs management software integrates with import, export, and/or transit systems to automate declaration filing in 11 countries, with more on the roadmap. AEB also supports broker management capabilities for last-mile filing worldwide, providing a global fast-lane for your goods.
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Document services 

As a supplement, Portorium can assume responsibility for obtaining, filling out, and filing documents that must accompany certain types of shipments, for example products of animal origin. We act as a liaison between stakeholders, including customs authorities, suppliers, logistics service providers, and customers to keep your flow of goods moving.

Sail through customs

Portorium's customs experts ensure your declarations are complete, complaint, and on time, eliminating border delays.